Japan 360° Collection

If you are a UK citizen, to find out the entry requirements for Japan, you can check this informational page from our partner Sherpa. If you need a visa, you can apply for it through Sherpa. If you are not a UK citizen, you can still use Sherpa by changing the nationality in the 'Passport' section.

Before traveling, always remember to check the government website of your country of origin for updates on the entry requirements for Japan – you wouldn’t want to stay home due to a bureaucratic detail!

• UK residents: review the FCDO Travel Advice.
• US residents: consult the US Department of State Travel Advice.
• Other residents: refer to your government or local consulate's travel advice.

Japan is in Japan Standard Time (JST), which is 9 hours ahead of GMT. Japan does not observe daylight saving time, so the time difference with the UK differs throughout the year.

The currency in Japan is the Japanese Yen (JPY). You can easily exchange your Euros or other currencies at airports, banks, and authorized currency exchange counters throughout the country. It's always a good idea to compare exchange rates to get the best deal.

Credit cards and debit cards are widely accepted in Japan, especially in major cities, department stores, and hotels. However, many smaller shops, restaurants, and rural areas might only accept cash. It's a good idea to carry some Japanese Yen with you. ATMs are available in convenience stores and banks, and you can use international cards there. Mobile payment apps like Suica or PayPay are also becoming more popular and might be handy during your stay.

Tipping is not customary in Japan, and in many cases, it can even be considered rude. Instead, excellent service is expected, and the price you see is the price you pay. If you really want to show your appreciation, you might consider giving a small gift instead. It's always a good idea to respect local customs, so just enjoy the great service you receive without worrying about tipping.

In Japan, staying connected to the internet is pretty easy. You can rent a portable Wi-Fi device at the airport or order one online for delivery to your hotel. These devices provide unlimited data and are convenient for multiple users. Alternatively, you can purchase a prepaid SIM card at electronic stores or convenience stores. Public Wi-Fi is available in many places like cafes, hotels, and train stations, but it's not as widespread as in some other countries. Japan does not fall under the EU roaming agreements, so make sure your phone is set up for international roaming if you plan to use your home data plan.

The official language in Japan is Japanese. While traveling, you might hear or use some common expressions:

• Hello: Konnichiwa
• Thank you: Arigatou
• Excuse me: Sumimasen

In Japan, they use Type A and Type B plugs. Type A has two flat parallel pins, while Type B has the same two pins plus a grounding pin. The voltage is 100V with a frequency of 50-60Hz. You might need an adapter and possibly a voltage converter for your devices. Check your electronics to see if they are compatible with this voltage to avoid any issues.

The main religions in Japan are Shinto and Buddhism. Shinto is native to Japan and involves various rituals and festivals. Buddhism was introduced from China and Korea and has a significant influence on Japanese culture. Neither religion has strict practices, and many Japanese people incorporate aspects of both into their lives, along with secular beliefs. There are no specific dress codes or religious holidays that require special preparation for travellers.

For a trip to Japan, pack wisely to make the most of your experience. Here's a handy list of items to include in your backpack:

• Clothing
  • Light layers for spring and autumn
  • Breathable clothes for summer
  • Warm clothing for winter
  • A raincoat or umbrella
• Shoes
  • Comfortable walking shoes
  • Slip-on shoes for temple visits
  • Sandals for warmer months
• Accessories and Technology
  • Universal adapter for Type A and B plugs, 100V voltage
  • Portable charger
  • Camera or smartphone for photos
• Toiletries and Medication
  • Basic toiletries like toothbrush, toothpaste, and shampoo
  • Sunscreen
  • Common travel medication like pain relievers, motion sickness tablets, and any personal prescriptions

Japan's weather can vary greatly, so it's best to check the forecast before you go.

Japan's weather varies greatly depending on the region and season. Here's a quick guide:

• Hokkaido (North): Cold winters with heavy snowfall, mild summers. Best time to visit is summer for outdoor activities.
• Tokyo (Central): Hot and humid summers, mild winters. Spring (March to May) and autumn (September to November) are ideal for visiting.
• Kyoto & Osaka (West): Hot summers, cool winters. Spring and autumn are perfect for enjoying cherry blossoms and autumn leaves.
• Okinawa (South): Subtropical climate with warm temperatures year-round, occasional typhoons in late summer.

For a pleasant experience, consider visiting during spring or autumn when the weather is generally mild across the country.

Travel insurance is not legally required for visiting Japan, but it is highly recommended. Medical care in Japan can be expensive, and having travel insurance can cover unexpected medical expenses, trip cancellations, or lost items. It's peace of mind for your journey, knowing you're covered in case of unforeseen events. Make sure your insurance covers the activities you plan to do and check if it includes COVID-19 coverage, as this is particularly relevant for international travel.

Cherry blossom season in Japan typically starts in late March and lasts until early May, depending on the region. In warmer areas like Tokyo and Kyoto, blossoms usually begin to bloom in late March. In northern areas like Hokkaido, you can expect them to bloom in late April to early May. Keep in mind that the exact timing can vary each year due to weather conditions, so it's a good idea to check local forecasts as your travel date approaches.

Round-trip flights are not included in any of our trips because we like to give you autonomy and flexibility: you can choose the airline you want to fly with, the departure airport that suits you best, and how many and which stops you want to make.

Since flights are not included, you also have more flexibility with your travel dates: if possible, you can arrive at your destination a few days earlier or return home a bit later – or even continue independently to a nearby destination!

This is the question of all questions, and here’s the answer, broken down into points!

The Money Pot is a common fund collected in local currency from all tour participants and managed by your Travel Coordinator. 

It is used to streamline paymentsfor extra activities, goods and services that the whole group decides to do and to guarantee flexibility in choosing activities and excursions at the destination in line with the mood of the group. 

It is typically collected on the first day of the trip in local currency, although at times, the Travel Coordinator may ask for it to be paid before departure.

You’ll find the amount of the money pot on the website under the section ‘What’s included in the money pot’ – how do you get there? Look for ‘What’s included’, scroll down to ‘Money pot? Click here’, and you’ll find the details.

The amount varies depending on the destination chosen.

It is used exclusively for group expenses that ALL participants decide to take part in.

It is estimated based on the experiences of other groups but can vary depending on the needs of the group itself. As such, the Travel Coordinator may need to increase the amount during the trip.

If not all of the money pot is used, the difference will be returned to all participants at the end of the trip in equal amounts.

The Money Pot also covers the Travel Coordinator’s share of the activities included in the money pot, except for those activities that are free for the Travel Coordinator.

If you pay in advance part of the money pot before the trip for certain non-refundable optional activities, unfortunately, the amount cannot be refunded in case of trip cancellation.

We offer several payment methods to fit every need:

1. Credit or prepaid card (Visa, Mastercard, American Express);
2. Instalment payment with Scalapay up to €4,999 (only available with the “Full trip payment” option – not available with the “Deposit and balance” option; pay in 3 instalments up to €1,200 or in 4 instalments over €1,200);
3. PayPal (for selected destinations);
4. Revolut Pay to pay even faster straight from your Revolut account;
5. Welfare credit – BEFORE BOOKING, reach out to us at [email protected].

If you choose the deposit and balance option, you’ll also be able to pay the balance via bank transfer from your Personal Area.

Anyone who books a WeRoad trip has the option to cancel or modify the trip – including both the dates and the destination – free of charge up to 31 days before departure. In case of cancellation, you will receive a 100% refund of the WeRoad trip price. (Deposits will be refunded in the form of a gift card valid for 365 days from issue date.) If you make a change, a price adjustment will be applied to the new trip chosen – meaning, if the new trip is cheaper, we will refund the difference; if it’s more expensive, you will need to pay the difference.

If you’ve purchased the Flexible Cancellation Option (which you can add in the first step of the booking process), you can request a cancellation or trip change until 8 days before departure. In case of cancellation, you’ll receive a 100% refund of the WeRoad trip price, minus the cost of the Flexible Cancellation option. Deposits will be refunded in the form of a gift card valid for 365 days from issue date.

How to request a cancellation or change to your trip? Send us an email at [email protected] or a WhatsApp on +447716573700. Please share the booking reference for the trip you want to cancel or change, and, in case of a change, the new trip you would like to join.

In general, we always choose local accommodations, avoiding large hotel chains, because we love to experience the culture of the place and, whenever possible, contribute to the local economy. Typically, our accommodations are hotels, apartments, guesthouses, and hostels run by local entrepreneurs, with the same standard maintained across all trips in the same destination.

For our Collection trips, which are our premium category, the accommodations are always 4 or 5-star or carefully selected boutique hotels.

The list of accommodations for your trip will be shared with you by your Travel Coordinator between 5 and 3 days before departure, along with other useful details for your adventure!

If you're wondering why WeRoad trips have a money pot, we’re assuming you already know what it is. If not, or if you have any doubts, we invite you to read all the information here!

Let’s quickly recap: The Money Pot is a common fund collected in local currency from all tour participants and managed by your Travel Coordinator. It’s used to speed up payments for extra activities, goods and services that the whole group decides to do and to guarantee flexibility in choosing activities and excursions at the destination in line with the mood of the group. 

But let’s get to the point: why the money pot? First of all: it gives us a lot of flexibility. In all WeRoad trips you will have a bunch of Must See/Must Do activities already included - these are experiences, places or activities that simply cannot be missed! Any extra activities is decided by the group, why? Because each group is unique and may have particular wants or desires and the Money Pot allows each group to customise their trip to make it perfect for their requirements! 

It also helps us speed up payments – imagine being in the subway in New York City, one by one purchasing the ticket...a nightmare right? Thanks to the Money Pot, the Travel Coordinator can simply purchase the tickets for everyone making the entire processes smoother! Any leftover money will be returned at the end of the trip and split equally amongst all participants.

In some destinations, buying goods or services on site is more economical as you are able to negotiate the price - places like Morocco, or South East Asia, bargaining is part of the culture. As such, our Travel Coordinators will be able to secure the best deal for all participants. 

The amount of the money pot is specified in each trip – look for this button

which will take you to a detailed breakdown for each trip, like this:

Even if we don't know the flights of all WeRoaders, there are several ways to find out which flights your travel companions have purchased.

1. Each WeRoader has the ability to communicate their flight details after booking within their personal area so that other travel companions can see the details anonymously. Enter your booking and you will find this section:
[Screenshot]

2. If you want to find out before booking, instead, you can contact us and we will support you in your search or you can ask your travel companions for direct information by joining our Facebook group 'WeRoad... let's get to know each other before leaving! (official)' – (here is the extended link: https://www.facebook.com/groups/weroadit) look for a post associated with your trip, or ask the group administrators for help in getting in touch with your future adventure companions!

If the coordinator has already been assigned to the trip you are interested in, you can easily find his/her presentation post in the group through the site: in the shift list click on 'Ask the coordinator', or in the trip tab, in the coordinator section, click on 'Ask [coordinator name] about this shift in our Facebook group'. For both cases, see the screenshots below!

[screenshot]

In all our groups, the Travel Coordinator and participants speak English – knowing how to speak and understand English is therefore a fundamental requirement to participate in our trips.

On average the groups are made up of 6-15 people, with a minimum of 3/4 participants and a maximum of 15.

All our travellers are in theirs 20s, 30s and 40s. If you're very curious to know the age range of the group for a tour you're interested in, you can see this by finding the trip on our website, and clicking the down arrow to see the ages & genders of participants. You'll need to have created a WeRoad account with us to do this.

Any issues finding this info just give our team in the office a call, we're always happy to help! 

Regarding the male-female ratio, this is not guaranteed and varies trip by trip.  

Yes! If you're curious, you can take a sneak peek at the group before booking – although, in our opinion, that kind of spoils the surprise! You’ll find the info in the ‘Group’ section for each trip on the departures page, showing how many WeRoaders have already booked. Click the little arrow and you’ll even see their gender and ages – but hey, that’s exclusive info, so we’ll ask you to log in or sign up to see that!

The WeRoad Travel Coordinator is an experienced and skilled traveller and will be the perfect companion for your trip. They will be available for any eventuality and will manage all the logistical aspects of the itinerary (transports, timings, accommodations, meeting points, etc.), so you can enjoy the trip without any worries!

You will have the chance to get to know them when the WhatsApp group is created approximately 2 weeks before departure - this will be the moment to ask any pre-departure questions and get to know the rest of the group! If the trip you are interested in already has a Travel Coordinator assigned, you can contact them before booking – their details will be specified in the schedule or on the trip page, or you can search for their name here. After booking, you will find their contact details in your Personal Area, under ‘Bookings and Trips’ > ‘Your Upcoming Trips’ > ‘Trip Details’.

Yes, in all our trips you will share a room with other same-sex travellers, and the bathroom will either be private or shared only with fellow participants of the trip. The rooms we select can be doubles, triples, quadruples, or multi-bed (up to 8 people in exceptional cases), depending on the destination and availability.

There are never dorms with people outside the WeRoad group, except in certain cases for local experiences, which are specifically mentioned in the itinerary or communicated before booking. These typically involve specific nights in unique accommodations like tents, homestays, or camping, offering a more adventurous travel experience in exchange for some comfort.

During the booking process, you can also choose to opt for a mixed room: in this case, if needed, only those who have agreed to this option may share a room with travellers of a different sex. If you are booking for multiple people together and select this option, the room will not be exclusive to your group but may be shared with other travellers in the group.

When you set off on a WeRoad trip, you’re officially a WeRoader – and as we often say, 'Once a WeRoader, always a WeRoader'. This means that once you’re part of the community, a little piece of WeRoad will always stay with you, even if you no longer travel with us.

But you’re not just a WeRoader during your trips, far from it! The community is alive and active all year round: you can stay in touch by following and interacting on our social media channels, like the Facebook group or the Instagram profile. We can also meet up for a dinner or a trek together at one of the events organised by our coordinators around the world!