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WeRoadX

This is a WeRoadX

A trip designed and created entirely by an experienced WeRoad Travel Coordinator.

This is a trip designed and created entirely by an experienced WeRoad Travel Coordinator. They organise the whole trip: from defining the itinerary to selecting accommodation and on-site experiences. On the WeRoad website you can book the trip and manage it in MyWeRoad, just like any other WeRoad.

The trip in a nutshell

Our journey through Japan, exploring tradition, culture, and winter sports, begins in Tokyo , a futuristic metropolis where skyscrapers and temples coexist in perfect harmony. We explore the neighbourhoods of Shibuya , with its iconic pedestrian crossing, Akhiabara with its famous manga shops, and Shinjuku , with its neon lights. Meanwhile the tranquility of the Meiji Shrine and the ancient charm of Asakusa with the Senso-ji temple offer a fascinating contrast. We continue on to Kyoto , the heart of Japanese culture, among shrines and Zen gardens. Strolling through the Fushimi Inari Taisha , with its endless red torii, is a mystical experience. Kinkaku-ji , the Golden Temple, leaves you breathless with its beauty reflected in the lake...but not only that, in Kyoto we can also participate in a tea ceremony and test our culinary skills with a sushi cooking class ! We'll also have the opportunity to stay in a traditional Japanese ryokan . Kinkaku-ji , the Golden Temple, is breathtaking in its beauty reflected in the lake. This journey concludes with an forgettable ski escape in Nagano Prefecture, renowned for its powdery slopes and winter charm. Whether you're in Shiga Kogen, Hakuba, or Nozawa Onsen, you'll find world-class skiing paired with the soothing tradition of onsen hot springs - ideal for unwinding after a day on the mountain. This itinerary beautifully blends the vibrant energy of Japan’s cities, the timeless allure of tradition, and the breathtaking beauty of the Japanese Alps.

Entry Requirements

Please visit your country's official government website to find out the necessary requirements for entering the country of destination.

Arrival and departure

This trip starts in Tokyo and ends in Tokyo . Aim to arrive on the first day by 5pm - on the last day you are free to leave whenever!

Read more

Is this trip for me?

Party and nightlife
Relax
Nature and adventure
City and cultures
Monuments and history
Physical effort
Trip type

Group info

People interested: 3

Expected WeRoaders: 10

Itinerary

A map of central Japan showing a travel itinerary with a route line and pins connecting Tokyo, Kyoto, and Nagano.
A crowd of people walks down a narrow city street lined with buildings and vertical signs featuring Japanese characters.
Day 1

Welcome to Japan!

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A crowd of people walks down a narrow city street lined with buildings and vertical signs featuring Japanese characters.
Tokyo

We hit the ground running tonight—no time to waste. Our Japan adventure begins with a nighttime stroll through Asakusa to visit Sensō-ji, Tokyo’s oldest Buddhist temple. Entering through the iconic Kaminarimon, or “Thunder Gate,” we’re greeted by a massive red paper lantern that glows against the night sky. It’s a short visit before dinner, just enough to soak in the atmosphere… and then, finally, it’s sushi time.

Itinerary image
Day 2

Kamakura: Temples and Traditions

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
Traditions

After a first taste last night, today we continue exploring the capital, discovering both its traditional and modern sides. This morning we head to Kamakura, our first stop being Engaku-ji , one of the most important Zen Buddhist temple complexes in Japan, followed by the Shinto shrine of Torugaoka Hachiman and a visit to Gotoku-ji temple, known for its large seated Buddha statue—one of the few Buddha statues open to the public!

Modern Japan

In the afternoon, we return to the heart of Tokyo, stopping at Hachikō-guchi, where the statue of Hachikō—the loyal dog who waited for his owner every day for years—greets us at one of the city’s most iconic meeting points. Just steps away, we find ourselves at the legendary Shibuya Scramble Crossing. It’s the most famous pedestrian intersection in Japan and one of the busiest in the world, where hundreds (and sometimes thousands) of people surge across from every direction the moment the light turns green.

A traditional Japanese temple stands by a pond, surrounded by snow-covered trees under a clear blue sky.
Day 3

All Aboard to Kyoto

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A traditional Japanese temple stands by a pond, surrounded by snow-covered trees under a clear blue sky.
Flavors and traditions

This morning, we hop on the iconic Shinkansen—the sleek bullet train that races us from Tokyo to Kyoto in record time. Once we arrive, it’s straight to lunch with a visit to Nishiki Market, the vibrant heart of Kyoto’s food scene. Spanning five lively blocks, this maze of stalls and family-run shops is packed with colors, aromas, and flavors. It’s the perfect place to sample anything and everything Japanese—from street snacks to local specialties.

The Golden Temple

After indulging our senses at Nishiki Market, we shift from flavor to pure beauty with a visit to Kinkaku-ji—the legendary Golden Pavilion. As we approach, the sight is absolutely stunning: the shimmering gold temple reflected perfectly in the still waters of Kyōko-chi pond creates a surreal scene, like a painting floating between sky and water. It’s one of those moments where we just stop and take it all in.

60 minutes from…now!

After all the incredible food we’ve tasted so far, it’s our turn to step behind the counter with a hands-on sushi-making class! No pressure here—mistakes are welcome and there are no eliminations. It’s all about having fun, learning some traditional techniques, and rolling our way through a delicious experience.

A stone pathway winds through a corridor of orange torii gates with Japanese characters, creating striped shadows from the sunlight.
Day 4

Fushimi Inari Shrine

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A stone pathway winds through a corridor of orange torii gates with Japanese characters, creating striped shadows from the sunlight.
The most famous shrine in Japan

This morning, we set off to explore one of Japan’s most iconic spiritual sites: Fushimi Inari Taisha. The moment we step through its entrance, we’re surrounded by a mystical atmosphere that feels suspended in time. Dedicated to Inari, the Shinto god of rice and prosperity, this shrine is where nature and spirituality meet in perfect balance. We follow the path lined with over a thousand vibrant red torii gates, winding their way up Mount Inari, creating a tunnel of colour and serenity. Walking through them is like moving through a living painting—every step more magical than the last.

The Tea Ceremony and the Temple Suspended in a Dream

n the afternoon, we slow the pace with a visit to a traditional chashitsu—a tea room with tatami floors, delicate decor, and the soft aroma of incense in the air. Here, we witness the timeless ritual of the Japanese tea ceremony, guided by a tea master whose graceful, deliberate movements invite calm and reflection. From there, we make our way to one of Kyoto’s most breathtaking landmarks: Kiyomizu-dera, the “Pure Water Temple.” Perched on a hillside and surrounded by forest, it seems to hover in the air. We ascend Sannenzaka Avenue, passing charming wooden houses and shops that feel straight out of feudal Japan. Once we reach the temple, we step onto its famous wooden terrace—built without a single nail—and take in a panoramic view of Kyoto that stretches as far as the eye can see.

A snow-covered path winds through a tall bamboo forest with snow clinging to the stalks.
Day 5

From bamboo groves to snowy peaks

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A snow-covered path winds through a tall bamboo forest with snow clinging to the stalks.
Arashiyama: Nature and tranquility

We begin the day surrounded by emerald green, stepping into the serene Arashiyama Bamboo Forest. The moment we enter the path, we're wrapped in a dreamlike stillness—towering bamboo stalks soar up to 50 meters high, swaying gently above us and filtering the morning light. It feels like walking through a natural cathedral. Nestled near the forest’s northern edge is Tenryu-ji, a UNESCO World Heritage Site and one of Kyoto’s most important Zen temples—an invitation to pause and reflect before the scenery shifts again.

Bound for Nagano

In the afternoon, we board the Shinkansen once more—this time heading toward a completely different Japan. As we speed away from Kyoto, the landscape transforms before our eyes: skyscrapers give way to rice fields, quiet towns, and wide open countryside. The air grows crisper, and distant mountains appear, their peaks dusted with snow. We're arriving in Nagano, where nature takes center stage. For the next three days, we’ll call these alpine landscapes home—between relaxing onsen, cozy mountain resorts, and the magic of Japan’s winter side.

An aerial view of a large, illuminated ski resort at the base of snow-covered mountains at dusk.
Day 6

First Tracks in Myōkō Kōgen

Nature and adventure
Relax
Party and nightlife
An aerial view of a large, illuminated ski resort at the base of snow-covered mountains at dusk.
Myōkō Kōgen

Today marks the beginning of our skiing adventure, and we’re kicking things off in Myōkō Kōgen—one of Japan’s oldest and most beloved alpine areas. This mountain region is home to several interconnected ski resorts, offering runs for every level, whether we’re just starting out or chasing thrills. The real highlight? Japan’s longest continuous slope—a stunning 8.5 km descent we can’t wait to carve our way down. Let the snow-filled fun begin!

A WeRoad group trip in ski gear stands on a snowy slope, overlooking a vast mountain range with snow-covered trees.
Day 7

Shiga Kogen: Olympic Slopes and Endless Runs

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A WeRoad group trip in ski gear stands on a snowy slope, overlooking a vast mountain range with snow-covered trees.
Shiga Kogen

Today we head to Shiga Kogen, one of Japan’s largest and most impressive ski areas—and we're dedicating the whole day to it. This massive resort is made up of 19 interconnected ski zones, all accessible with a single pass. With over 80 km of slopes and 50 lifts, there’s something for everyone—from wide, gentle runs to steep, technical descents. And there's history beneath our skis too: Shiga Kogen was a venue for the 1998 Nagano Winter Olympics. Whether we’re chasing speed or just soaking up the scenery, it’s going to be an unforgettable day on the mountain.

A WeRoad group trip skiing and snowboarding down a snowy slope lined with frosted trees under a clear blue sky.
Day 8

The heart of the Japanese Alps

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A WeRoad group trip skiing and snowboarding down a snowy slope lined with frosted trees under a clear blue sky.
Hakuba

Another day on the snow, another incredible resort to discover! Today we head to Hakuba, one of Japan’s most iconic ski destinations, nestled in the stunning Northern Japan Alps. Rather than a single resort, Hakuba is a network of 10 distinct ski areas, each with its own vibe and specialties—from powder-filled bowls to perfectly groomed runs. With so much terrain to explore, the only question is: which slope do we hit first?

A WeRoad group trip of skiers on a snowy slope, with snow-covered trees and a cable car under a blue sky.
Day 9

Snowy slopes and soothing springs in Nozawa Onsen

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A WeRoad group trip of skiers on a snowy slope, with snow-covered trees and a cable car under a blue sky.
Nozawa Onsen

As the name suggests, today’s destination blends the thrill of skiing with the charm of tradition: Nozawa Onsen. This resort isn’t just known for its powdery slopes—it’s also home to one of Japan’s most historic hot spring villages, where natural onsen waters have been flowing for over 1,300 years. After a day on the mountain, we unwind with a steamy soak and take a peaceful stroll through the village’s quaint streets, lined with artisan shops, cozy inns, and local eateries. It’s the perfect balance of adventure and relaxation.

People skiing and snowboarding down a wide slope with a town and a large, snow-capped volcano in the background.
Day 10

A snowy escape to Karuizawa

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
People skiing and snowboarding down a wide slope with a town and a large, snow-capped volcano in the background.
A snowy escape to Karuizawa

That's right, there are so many ski resorts around Nagano that you'll never get bored! We could easily return to one of the resorts we visited in the past few days, of course, but our advice is to explore Karuizawa, a smaller but well-maintained resort with slopes suitable for everyone!
In the afternoon, before sunset, we can choose to take a stroll through the quiet center of Karuizawa or warm up with a hot chocolate while looking at the snow-covered slopes.

A Japanese macaque with snow-dusted fur sits in a steaming hot spring as snow falls around it.
Day 11

Monkeys, temples, or one last run

Nature and adventure
Relax
Monuments and history
City and cultures
Party and nightlife
A Japanese macaque with snow-dusted fur sits in a steaming hot spring as snow falls around it.
Monkeys, Temples, or One Last Run

Before heading back to Tokyo in the evening, we’ve got one last day to enjoy the magic of Nagano—and several great ways to spend it. If we’re still hungry for the slopes, there’s no shortage of incredible resorts to return to. Prefer to unwind? A peaceful soak in one of the local onsen might be calling.

For those up for a bit of exploring, a visit to Jigokudani Monkey Park is hard to resist. Here, we can watch the famous snow macaques lounging in the steamy natural hot springs—a scene that’s as amusing as it is iconic. Alternatively, we can take a cultural detour to Zenko-ji, one of Japan’s oldest and most revered Buddhist temples, founded in the 7th century and home to the country’s very first Buddha statue.

Whether we choose adventure, relaxation, or history, it’s a beautiful way to wrap up our time in Nagano.

Itinerary image
Day 12

Goodbye Japan!

Goodbye Japan!

Time to say goodbye: see you in your next WeRoad adventure!

What's included

What's not included

Ski/snowboard equipment rental

  • Roundtrip flight to/from destination

  • Food and beverages when not specified

  • All the extras you'll be able to fit in your backpack

  • Anything not mentioned in the "What's included" section

Money pot

  • Entrance to temples in Tokyo and Kyoto

  • Tea ceremony

  • Transfers not included above

  • Ski/snowboard equipment rental
  • Cooking class

  • Coordinator's money pot share

  • All extra activities that each member of the group agree on doing and the coordinator's fee as well

Additional info

Learn more about accommodation, transport, and other useful travel information.

Why WeRoad

  • Small groups, on average 11 people

  • Free cancellation included (deposit refunded as a gift card)

  • Book with a £/€100 deposit

Find your flight

For this trip, we recommend arriving and departing from these airports.

Arrival Tokyo Haneda International Airport
Return Tokyo Haneda International Airport

FAQs – Frequently Asked Questions

About this trip

For this trip a soft bag is required, why?

For this itinerary, soft luggage is required for logistical reasons and the convenience of the whole group - including yourself! Soft luggage includes backpacks, duffel bags, or sports bags, but not trolleys or bulky suitcases. The Travel Coordinator will provide guidance on the ideal baggage before departure via the WhatsApp group.

About Japan

What are the entry requirements for Japan?

If you are a UK citizen, to find out the entry requirements for Japan, you can check this informational page from our partner Sherpa. If you need a visa, you can apply for it through Sherpa. If you are not a UK citizen, you can still use Sherpa by changing the nationality in the 'Passport' section.

Before traveling, always remember to check the government website of your country of origin for updates on the entry requirements for Japan – you wouldn’t want to stay home due to a bureaucratic detail!

What's the time zone in Japan?

Japan is in Japan Standard Time (JST), which is 9 hours ahead of GMT. Japan does not observe daylight saving time, so the time difference with the UK differs throughout the year.

Which currency is used in Japan?

The currency in Japan is the Japanese Yen (JPY). You can easily exchange your Euros or other currencies at airports, banks, and authorized currency exchange counters throughout the country. It's always a good idea to compare exchange rates to get the best deal.

How can I pay in Japan?

Credit cards and debit cards are widely accepted in Japan, especially in major cities, department stores, and hotels. However, many smaller shops, restaurants, and rural areas might only accept cash. It's a good idea to carry some Japanese Yen with you. ATMs are available in convenience stores and banks, and you can use international cards there. Mobile payment apps like Suica or PayPay are also becoming more popular and might be handy during your stay.

Do I need to tip in Japan?

Tipping is not customary in Japan, and in many cases, it can even be considered rude. Instead, excellent service is expected, and the price you see is the price you pay. If you really want to show your appreciation, you might consider giving a small gift instead. It's always a good idea to respect local customs, so just enjoy the great service you receive without worrying about tipping.

What's the internet like in Japan? Should I buy a SIM card? How available is Wi-Fi?

In Japan, staying connected to the internet is pretty easy. You can rent a portable Wi-Fi device at the airport or order one online for delivery to your hotel. These devices provide unlimited data and are convenient for multiple users. Alternatively, you can purchase a prepaid SIM card at electronic stores or convenience stores. Public Wi-Fi is available in many places like cafes, hotels, and train stations, but it's not as widespread as in some other countries. Japan does not fall under the EU roaming agreements, so make sure your phone is set up for international roaming if you plan to use your home data plan.

What language do they speak in Japan?

The official language in Japan is Japanese. While traveling, you might hear or use some common expressions:

  • Hello: Konnichiwa
  • Thank you: Arigatou
  • Excuse me: Sumimasen
What kind of plugs are used in Japan?

In Japan, they use Type A and Type B plugs. Type A has two flat parallel pins, while Type B has the same two pins plus a grounding pin. The voltage is 100V with a frequency of 50-60Hz. You might need an adapter and possibly a voltage converter for your devices. Check your electronics to see if they are compatible with this voltage to avoid any issues.

What’s the main religion in Japan?

The main religions in Japan are Shinto and Buddhism. Shinto is native to Japan and involves various rituals and festivals. Buddhism was introduced from China and Korea and has a significant influence on Japanese culture. Neither religion has strict practices, and many Japanese people incorporate aspects of both into their lives, along with secular beliefs. There are no specific dress codes or religious holidays that require special preparation for travellers.

What should I pack for Japan?

For a trip to Japan, pack wisely to make the most of your experience. Here's a handy list of items to include in your backpack:

  • Clothing
    • Light layers for spring and autumn
    • Breathable clothes for summer
    • Warm clothing for winter
    • A raincoat or umbrella
  • Shoes
    • Comfortable walking shoes
    • Slip-on shoes for temple visits
    • Sandals for warmer months
  • Accessories and Technology
    • Universal adapter for Type A and B plugs, 100V voltage
    • Portable charger
    • Camera or smartphone for photos
  • Toiletries and Medication
    • Basic toiletries like toothbrush, toothpaste, and shampoo
    • Sunscreen
    • Common travel medication like pain relievers, motion sickness tablets, and any personal prescriptions

Japan's weather can vary greatly, so it's best to check the forecast before you go.

What’s the weather like in Japan?

Japan's weather varies greatly depending on the region and season. Here's a quick guide:

  • Hokkaido (North): Cold winters with heavy snowfall, mild summers. Best time to visit is summer for outdoor activities.
  • Tokyo (Central): Hot and humid summers, mild winters. Spring (March to May) and autumn (September to November) are ideal for visiting.
  • Kyoto & Osaka (West): Hot summers, cool winters. Spring and autumn are perfect for enjoying cherry blossoms and autumn leaves.
  • Okinawa (South): Subtropical climate with warm temperatures year-round, occasional typhoons in late summer.

For a pleasant experience, consider visiting during spring or autumn when the weather is generally mild across the country.

Is travel insurance required for Japan?

Travel insurance is not legally required for visiting Japan, but it is highly recommended. Medical care in Japan can be expensive, and having travel insurance can cover unexpected medical expenses, trip cancellations, or lost items. It's peace of mind for your journey, knowing you're covered in case of unforeseen events. Make sure your insurance covers the activities you plan to do and check if it includes COVID-19 coverage, as this is particularly relevant for international travel.

When is cherry blossom season in Japan?

Cherry blossom season in Japan typically starts in late March and lasts until early May, depending on the region. In warmer areas like Tokyo and Kyoto, blossoms usually begin to bloom in late March. In northern areas like Hokkaido, you can expect them to bloom in late April to early May. Keep in mind that the exact timing can vary each year due to weather conditions, so it's a good idea to check local forecasts as your travel date approaches.

About WeRoad

Is the flight included?

Round-trip flights are not included in any of our trips because we like to give you autonomy and flexibility: you can choose the airline you want to fly with, the departure airport that suits you best, and how many and which stops you want to make.

Since flights are not included, you also have more flexibility with your travel dates: if possible, you can arrive at your destination a few days earlier or return home a bit later – or even continue independently to a nearby destination!

What is the Money Pot and how does it work?

This is the question of all questions, and here’s the answer, broken down into points!

The Money Pot is a common fund collected in local currency from all tour participants and managed by your Travel Coordinator. 

It is used to streamline paymentsfor extra activities, goods and services that the whole group decides to do and to guarantee flexibility in choosing activities and excursions at the destination in line with the mood of the group. 

It is typically collected on the first day of the trip in local currency, although at times, the Travel Coordinator may ask for it to be paid before departure.

You’ll find the amount of the money pot on the website under the section ‘What’s included in the money pot’ – how do you get there? Look for ‘What’s included’, scroll down to ‘Money pot? Click here’, and you’ll find the details.

The amount varies depending on the destination chosen.

It is used exclusively for group expenses that ALL participants decide to take part in.

It is estimated based on the experiences of other groups but can vary depending on the needs of the group itself. As such, the Travel Coordinator may need to increase the amount during the trip.

If not all of the money pot is used, the difference will be returned to all participants at the end of the trip in equal amounts.

The Money Pot also covers the Travel Coordinator’s share of the activities included in the money pot, except for those activities that are free for the Travel Coordinator.

If you pay in advance part of the money pot before the trip for certain non-refundable optional activities, unfortunately, the amount cannot be refunded in case of trip cancellation.

Which are the accepted payment methods?

We offer several payment methods to fit every need:

1. Credit or prepaid card (Visa, Mastercard, American Express);
2. Instalment payment with Scalapay up to €4,999 (only available with the “Full trip payment” option – not available with the “Deposit and balance” option; pay in 3 instalments up to €1,200 or in 4 instalments over €1,200);
3. PayPal (for selected destinations);
4. Revolut Pay to pay even faster straight from your Revolut account;
5. Welfare credit – BEFORE BOOKING, reach out to us at [email protected].

If you choose the deposit and balance option, you’ll also be able to pay the balance via bank transfer from your Personal Area.

Can I cancel or modify my booking?

Anyone who books a WeRoad trip has the option to cancel or modify the trip – including both the dates and the destination – free of charge up to 31 days before departure. In case of cancellation, you will receive a 100% refund of the WeRoad trip price. (Deposits will be refunded in the form of a gift card valid for 365 days from issue date.) If you make a change, a price adjustment will be applied to the new trip chosen – meaning, if the new trip is cheaper, we will refund the difference; if it’s more expensive, you will need to pay the difference.

If you’ve purchased the Flexible Cancellation Option (which you can add in the first step of the booking process), you can request a cancellation or trip change until 8 days before departure. In case of cancellation, you’ll receive a 100% refund of the WeRoad trip price, minus the cost of the Flexible Cancellation option. Deposits will be refunded in the form of a gift card valid for 365 days from issue date.

You can do it directly from your personal MyWeRoad account!
 
Within your booking you will find the "Change Your Trip" section at the bottom right, just underneath your booking details. You will be able to select a different date for the same trip, or a different trip entirely. Whether you are able to change the trip depends on the cancellation terms of your booking. For your original booking if you selected the Private Room, Flexible Cancellation or entered any discount code, gift card or voucher, before confirming the change we will let you know if anything isn't applicable to the new trip and you can decide whether to proceed or not. If you have any issues please do get in touch with the WeRoad team and we'll be able to help. 
 
It's not possible to move to a 'sold out' trip and with any trips that are 'on request' we will need to check availability with our local partners so please do get in touch if you want to move to an 'on request' trip. Please bear in mind that if the trip has the 'final spots' status, there may be no places left in either the male or female room.

How to request a cancellation or change to your trip? Send us an email at [email protected] or a WhatsApp on +447716573700. Please share the booking reference for the trip you want to cancel or change, and, in case of a change, the new trip you would like to join.

What type of accommodation should I expect on your trips?

In general, we always choose local accommodations, avoiding large hotel chains, because we love to experience the culture of the place and, whenever possible, contribute to the local economy. Typically, our accommodations are hotels, apartments, guesthouses, and hostels run by local entrepreneurs, with the same standard maintained across all trips in the same destination.

For our Collection trips, which are our premium category, the accommodations are always 4 or 5-star or carefully selected boutique hotels.

The list of accommodations for your trip will be shared with you by your Travel Coordinator between 5 and 3 days before departure, along with other useful details for your adventure!

Why do we have the Money Pot on all WeRoad trips?

If you're wondering why WeRoad trips have a money pot, we’re assuming you already know what it is. If not, or if you have any doubts, we invite you to read all the information here!

Let’s quickly recap: The Money Pot is a common fund collected in local currency from all tour participants and managed by your Travel Coordinator. It’s used to speed up payments for extra activities, goods and services that the whole group decides to do and to guarantee flexibility in choosing activities and excursions at the destination in line with the mood of the group. 

But let’s get to the point: why the money pot? First of all: it gives us a lot of flexibility. In all WeRoad trips you will have a bunch of Must See/Must Do activities already included - these are experiences, places or activities that simply cannot be missed! Any extra activities is decided by the group, why? Because each group is unique and may have particular wants or desires and the Money Pot allows each group to customise their trip to make it perfect for their requirements! 

It also helps us speed up payments – imagine being in the subway in New York City, one by one purchasing the ticket...a nightmare right? Thanks to the Money Pot, the Travel Coordinator can simply purchase the tickets for everyone making the entire processes smoother! Any leftover money will be returned at the end of the trip and split equally amongst all participants.

In some destinations, buying goods or services on site is more economical as you are able to negotiate the price - places like Morocco, or South East Asia, bargaining is part of the culture. As such, our Travel Coordinators will be able to secure the best deal for all participants. 

The amount of the money pot is specified in each trip – look for this button

which will take you to a detailed breakdown for each trip, like this:

Can I find out my travel groups' flights?

Even if we don't know the flights of all WeRoaders, there are several ways to find out which flights your travel companions have purchased.

1. Each WeRoader has the ability to communicate their flight details after booking within their personal area so that other travel companions can see the details anonymously. Enter your booking and you will find this section:
[Screenshot]

2. If you want to find out before booking, instead, you can contact us and we will support you in your search or you can ask your travel companions for direct information by joining our Facebook group 'WeRoad... let's get to know each other before leaving! (official)' – (here is the extended link: https://www.facebook.com/groups/weroadit) look for a post associated with your trip, or ask the group administrators for help in getting in touch with your future adventure companions!

If the coordinator has already been assigned to the trip you are interested in, you can easily find his/her presentation post in the group through the site: in the shift list click on 'Ask the coordinator', or in the trip tab, in the coordinator section, click on 'Ask [coordinator name] about this shift in our Facebook group'. For both cases, see the screenshots below!

[screenshot]

 



What's the average size and age of a WeRoad group?

In all our groups, the Travel Coordinator and participants speak English – knowing how to speak and understand English is therefore a fundamental requirement to participate in our trips.

On average the groups are made up of 6-15 people, with a minimum of 3/4 participants and a maximum of 15.

All our travellers are in theirs 20s, 30s and 40s. If you're very curious to know the age range of the group for a tour you're interested in, you can see this by finding the trip on our website, and clicking the down arrow to see the ages & genders of participants. You'll need to have created a WeRoad account with us to do this.

Any issues finding this info just give our team in the office a call, we're always happy to help! 

Regarding the male-female ratio, this is not guaranteed and varies trip by trip.  

Can I see who’s in the group before I book the trip?

Yes! If you're curious, you can take a sneak peek at the group before booking – although, in our opinion, that kind of spoils the surprise! You’ll find the info in the ‘Group’ section for each trip on the departures page, showing how many WeRoaders have already booked. Click the little arrow and you’ll even see their gender and ages – but hey, that’s exclusive info, so we’ll ask you to log in or sign up to see that!

If a location is mentioned, is it guaranteed that we’ll spend the night there?
For some trips, in the itinerary section, you’ll find the number of nights and the location (not the hotel) where you’ll be spending the night(s). The location shown is the one we usually go for on most trips, but in some cases, you might end up staying in a nearby town — depending on logistics or the availability of our partner accommodations during the season.
 
The list of accommodations for your trip (and therefore also the exact locations) will be shared by your Travel Coordinator between 5 and 2 days before departure, along with other useful info for your adventure!
Who is and what does the Travel Coordinator do?

The WeRoad Travel Coordinator is an experienced and skilled traveller and will be the perfect companion for your trip. They will be available for any eventuality and will manage all the logistical aspects of the itinerary (transports, timings, accommodations, meeting points, etc.), so you can enjoy the trip without any worries!

You will have the chance to get to know them when the WhatsApp group is created approximately 2 weeks before departure - this will be the moment to ask any pre-departure questions and get to know the rest of the group! If the trip you are interested in already has a Travel Coordinator assigned, you can contact them before booking – their details will be specified in the schedule or on the trip page, or you can search for their name here. After booking, you will find their contact details in your Personal Area, under ‘Bookings and Trips’ > ‘Your Upcoming Trips’ > ‘Trip Details’.

Will I share the room?

Yes, in all our trips you will share a room with other same-sex travellers, and the bathroom will either be private or shared only with fellow participants of the trip. The rooms we select can be doubles, triples, quadruples, or multi-bed (up to 8 people in exceptional cases), depending on the destination and availability.

There are never dorms with people outside the WeRoad group, except in certain cases for local experiences, which are specifically mentioned in the itinerary or communicated before booking. These typically involve specific nights in unique accommodations like tents, homestays, or camping, offering a more adventurous travel experience in exchange for some comfort.

During the booking process, you can also choose to opt for a mixed room: in this case, if needed, only those who have agreed to this option may share a room with travellers of a different sex. If you are booking for multiple people together and select this option, the room will not be exclusive to your group but may be shared with other travellers in the group.

How can I be part of the community?

When you set off on a WeRoad trip, you’re officially a WeRoader – and as we often say, 'Once a WeRoader, always a WeRoader'. This means that once you’re part of the community, a little piece of WeRoad will always stay with you, even if you no longer travel with us.

But you’re not just a WeRoader during your trips, far from it! The community is alive and active all year round: you can stay in touch by following and interacting on our social media channels, like the Facebook group or the Instagram profile. We can also meet up for a dinner or a trek together at one of the events organised by our coordinators around the world!

Total $ 2,686
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